Subject enrolment UID

Definition

Business Rules

Technical Information

Rule ID	Business rules	Corrective actions	Jurisdiction	Grouping
BRDE00024	Subject enrolment UID is mandatory for a subject enrolment.	This rule will be triggered by the API validation service. The field is required. The SMS is required to supply this information.	National	Subject enrolment
BRDG00100	A combination of student UID, subject offering UID, scheduled start date, and training organisation cannot be used for different Subject enrolment UID's.	The combination of student enrolment, subject offering, scheduled start date and training organisation is invalid as it has been used for another subject enrolment record. Update the relevant information to ensure that the subject enrolment record is unique.	National	Subject enrolment
BRDG00101	Different Subject enrolment UIDs cannot have the same student UID, subject offering UID and training organisation identifier if they both have a student status of 'commenced'.	The combination of student enrolment, subject offering and training organisation is invalid as it has been used for another subject enrolment record with a 'commenced' student status. Review the relevant student records, remove any duplicate records, or update the relevant information to ensure that each active subject enrolment record is unique.	National	Subject enrolment
BRDG00170	In a subject enrolment, the Program or subject reference number associated with the subject enrolment UID cannot have the same program or subject reference number as that of the parent program of subject enrolment UID.	The parent program of this student enrolment record is populated with the same value as the subject enrolment unique identifier. Update the relevant program or subject enrolment unique identifier.	National	Subject enrolment
BRDQ00016	The most recent data submission contains too many subject enrolment records that were expected to be included in a previous data submission but were not.	Data submitted in the current calendar year contains a high proportion of subject enrolment records where training activity occurred in a prior reporting period. Review all relevant subject enrolment records where training activity, or a change in training activity, occurred in a previous reporting period. Update any records accordingly.	National	Subject enrolment
BRDQ00017	The most recent data submission contains too many subject enrolment records that were expected to be included in a prior calendar year data submission but were not.	The most recent data submission contains a high proportion of subject enrolment records where training activity occurred in a prior calendar year. Review all relevant subject enrolment records where training activity, or a change in training activity, occurred in a previous calendar year. Update any relevant records accordingly.	National	Subject enrolment
BRDQ00019	The most recent data submission has identified too many subject enrolment records for the current calendar year that were provided in an earlier submission for the same year with a student status of 'commenced' or 'concluded' but are no longer present in STARS.	The most recent data submission has identified a high proportion of subject enrolment records that had been provided in a previous data submission in this current year but no longer appear in STARS. Review and verify that these subject enrolment records were correctly removed and resubmit any records removed in error.	National	Subject enrolment
BRDQ00020	The most recent data submission has identified too many subject enrolment records for a prior calendar year that were provided in a previous submission with a student status of 'commenced' or 'concluded' but are no longer present in STARS.	The most recent data submission has identified a high proportion of subject enrolment records that had been provided in a prior calendar year but no longer appear in STARS. Review and verify that these subject enrolment records were correctly removed and resubmit any records removed in error.	National	Subject enrolment
BRDQ00021	The most recent data submission has identified too many subject enrolment records for the current calendar year that were provided in an earlier submission for the same year with a student status of 'registered' but are no longer present in STARS.	The most recent data submission has identified a high proportion of subject enrolment records where the student status is 'registered' and where these records had been provided in a previous data submission in this current year but no longer appear in STARS. Review and verify that these subject enrolment records were correctly removed and resubmit any records removed in error.	National	Subject enrolment
BRDQ00027	In the most recent data submission, the total number of subject enrolment records submitted has considerably changed when compared with the corresponding period 12 months ago.	In the most recent data submission the total number of subject enrolment records has considerably changed when compared with the same reporting period last year. Review all relevant subject enrolment records to ensure they are correct and update any errors.	National	Subject enrolment
BRDQ00045	The most recent data submission has identified that the total number of VET Information Standard subject enrolment records with a student status of 'commenced' or 'concluded' has changed more than expected when compared to the total number of AVETMISS subject enrolment records for the same data period last year.	The most recent data submission has identified that the number of commenced and concluded VET Information Standard subject enrolment records [N_Current] has changed when compared with the number of AVETMISS subject enrolment records provided for the same reporting period last year [N_Previous] Review and verify that the VET Information Standard subject enrolment records are correct and update any records accordingly.	National	Subject enrolment
BRDQ00047	Current calendar year training activity contains too many individual students reported with more than 40 subject enrolment records. The rule applies to subject enrolment records with a student status of 'commenced' or 'concluded' but excludes those records with credit transfer applied or where the training relationship type is 'superseded by'.	Data submitted in the current calendar year contains a high proportion of individual students with greater than 40 subject enrolment records. Review all relevant student records to ensure they accurately reflect actual training activity and update these records accordingly.	National	Subject enrolment
BRDQ00054	The most recent data submission identified too many subject enrolment records where the student's scheduled completion date was at least 3 months in the past and a subject conclusion record was expected but has not been provided.	The most recent data submission identified a high proportion of subject enrolment records where the student's scheduled completion date was more than 3 months in the past and no subject conclusion record has been provided. Review and update all student records where the scheduled completion date is in the past.	National	Subject enrolment
BRDQ00055	The most recent data submission has identified too many subject enrolment records for a prior calendar year where the student's scheduled completion date was at least 3 months in the past and a subject conclusion record was expected but has not been provided.	Data submitted for a prior calendar year identified a high proportion of subject enrolment records where the student's scheduled completion date was more than 3 months in the past and no subject conclusion record has been provided. Review and update all student records where the scheduled completion date is in the past.	National	Subject enrolment
BRDQ00056	The most recent data submission identified too many subject enrolment records where the student's scheduled completion date was less than 3 months ago and a subject conclusion record was expected but has not been provided.	The most recent data submission identified a high proportion of subject enrolments records where the student's scheduled completion date was fewer than 3 months ago and no subject conclusion record has been provided. Review and update all student records where the scheduled completion date is in the past.	National	Subject enrolment
BRDQ00057	The most recent data submission identified too many subject enrolment records where the student's scheduled start date has passed and a subject commencement record was expected but has not been provided.	The most recent data submission identified a high proportion of subject enrolment records where the student's scheduled start date has passed and no subject commencement record has been provided. Review and update all student records where the scheduled start date is in the past.	National	Subject enrolment
BRDQ00058	The most recent data submission identified too many subject enrolment records for a prior calendar year where the scheduled start date has passed and a subject commencement record was expected but has not been provided.	The most recent data submission identified a high proportion of subject enrolment records for a prior calendar year where the student's scheduled start date has passed and no subject commencement record has been provided. Review and update all student records where the scheduled start date is in the past.	National	Subject enrolment
BRDQ00083	In the most recent data submission, the total number of subject-only enrolment records submitted has considerably changed when compared with the corresponding period 12 months ago.	In the most recent data submission the total number of subject-only enrolment records has considerably changed when compared with the same reporting period last year. Review all relevant subject-only enrolment records to ensure they are correct and update any errors.	National	Subject enrolment
BRDQ00087	The most recent data submission has identified that the total number of VET Information Standard subject-only enrolment records with a student status of 'commenced' or 'concluded' has changed more than expected when compared to the total number of AVETMISS subject-only enrolment records for the same period last year.	The most recent data submission has identified that the total number of commenced and concluded VET Information Standard subject-only enrolment records [N_Current] has changed when compared with the total number of AVETMISS subject only enrolment records provided for the same reporting period last year [N_Previous]. Review and verify that the VET Information Standard subject only enrolment records are correct and update any records accordingly.	National	Subject enrolment
BRDQ00105	The most recent data submission has identified too many subject enrolment records for a prior calendar year in a previous submission with a student status of 'registered' but are no longer present in STARS.	The most recent data submission has identified a high proportion of subject enrolment records where the student status is 'registered' and where these records had been provided for a prior calendar year but no longer appear in STARS. Review and verify that these subject enrolment records were correctly removed and resubmit any records removed in error.	National	Subject enrolment
BRDQ00108	The most recent data submission contains too many subject enrolment records with a student status of 'registered' that were expected to be included in a previous data submission but were not.	The most recent data submission contains a high proportion of subject enrolment records where the students were registered in a prior reporting period Review all relevant subject enrolment records where registration occurred in a previous reporting period. Update any records accordingly.	National	Subject enrolment
BRDQ00109	The most recent data submission contains too many subject enrolment records with a student status of 'registered' that were expected to be included in a prior calendar year data submission but were not.	The most recent data submission contains a high proportion of subject enrolment records where the students were registered in a prior calendar year. Review all relevant subject enrolment records where the registration occurred in a previous calendar year. Update any records accordingly.	National	Subject enrolment