Unique student identifier | VET Information Standard

Definition

A distinctive code assigned to an individual, providing them with access to nationally recognised vocational education and training throughout their lifetime.

Context

It enables the gathering of a client's educational achievements for the USI transcript and for analysis and research purposes, at the same time protecting client privacy.

Guidelines

Where a USI has been supplied on the enrolment form, this information must be reported and collected; reporting this as soon as possible. is encouraged. If a data submission is missing large numbers of USIs, it may not be accepted. Training organisations must only use the code INDIV for clients who have obtained an individual exemption from the student identifiers registrar because they have a genuine personal objection to being assigned a USI. Training organisations must sight the exemption letter sent to the client by the Registrar before using this code. Note that the use of this code will be closely monitored.

Classification Name

Classification name	Description	Value
Individual exemption	Indicates when a student is able to apply for an individual exemption from the USI Registrar. Details on the exemption process can be found from https://www.usi.gov.au/students/create-your-usi/exemptions-usi.	INDIV
Valid values	A ten digit code generated by the Student Registrar.	Valid unique student identifier

Business Rules

Rule ID	Business rules	Corrective actions	Jurisdiction	Grouping
BRDG00196	Unique student identifier is mandatory when a student has a program enrolment with a 'parchment issued' date and a program or subject reference number that is on Training.gov.au, unless the program enrolment is marked with international student type of 'international offshore'.	A parchment has been issued for this program enrolment record but the Unique student identifier (USI) has not been provided. Update the program enrolment record with the correct USI.	National	Student
BRDG00197	Unique student identifier (USI) must be a valid format for a Unique student identifier OR must be a value from the Unique student identifier reference table.	The Unique student identifier (USI) for this student enrolment record has been provided in an invalid format. Update the USI with a valid value.	National	Student
BRDG00198	For each Unique student identifier reported by a training organisation, the combination of the student name, gender and date of birth for the student must be unique.	The Unique student identifier (USI) has been used for another student with different identifiable information. Update all relevant student records with the correct USI and identifiable information where appropriate.	National	Student
BRDG00199	Different Unique student identifiers should not be used for different students within a training organisation with the same combination of the student name, gender and date of birth.	A student with identical name, date of birth and gender details already exists with a different Unique student identifier (USI). Update all relevant student records with the correct USI or identifiable information where appropriate.	National	Student
BRDG00325	Only one instance of Unique student identifier must be reported for a student.	This rule will be triggered by the API validation service. Only one value will be retrieved. The SMS is required to supply this information.	National	Student
BRDQ00093	Current calendar year training activity identified too many student records showing a blank Unique student identifier (USI) where program enrolment records have concluded but the parchment issued date is blank. The rule applies to all records with a student activity date on, or after, 1 January for the current calendar year's data.	Data submitted in the current calendar year identified a high proportion of students with a blank Unique student identifier (USI) where a USI is required. Review all student records, collect and verify each student's USI and update the records accordingly.	National	Student
BRDQ00094	Training activity from prior calendar years identified too many student records showing a blank Unique student identifier (USI) where program enrolment records show 'concluded' but the parchment issued date is blank. The rule applies to all records with a student activity date before 1 January for the current calendar year's data.	Data submitted in a prior calendar year identified a high proportion of students with a blank Unique student identifier (USI) where a USI is required. Review all relevant student records, collect and verify each student's USI and update the records accordingly.	National	Student
BRDQ00095	Current calendar year training activity contains too many student records showing a Unique student identifier (USI) exemption value. The rule applies to all records with a student activity date on, or after, 1 January for the current calendar year's data.	Data submitted in the current calendar year contains a high proportion of student records with a Unique student identifier exemption. Review all student records without a USI and update these accordingly.	National	Student
BRDQ00096	Training activity from prior calendar years contains too many student records with a Unique student identifier (USI) exemption value. The rule applies to all records with a student activity date before 1 January for the current calendar year's data.	Data submitted in a prior calendar year contains a high proportion of student records with a unique student identifier exemption. Review all student records without a USI and update these accordingly.	National	Student
BRDQ00106	Current calendar year training activity identified too many student records showing a blank Unique student identifier (USI) where subject enrolment records show commenced or concluded and the subject is listed on the national register (Training.gov.au (TGA). The rule applies to all records with a student activity date on, or after, 1 January for the current calendar year's data.	Data submitted in the current calendar year identified a high proportion of students with a blank Unique student identifier where a USI is required. Review all student records, collect and verify each student's USI and update the records accordingly.	National	Student
BRDQ00107	Training activity from prior calendar years identified too many student records showing a blank Unique student identifier (USI) where subject enrolment records show commenced or concluded and the subject is listed on the national register (Training.gov.au (TGA). The rule applies to all records with a student activity date before 1 January for the current calendar year's data.	Data submitted for a prior calendar year identified a high proportion of students with a blank Unique student identifier where a USI is required. Review all relevant student records, collect and verify each student's USI and update the records accordingly.	National	Student
BRDQ00122	The most recent data submission has identified that the proportion of VET Information Standard student records with a blank Unique student identifier with the student status of 'commenced' or 'concluded' has changed more than expected when compared with the proportion of equivalent AVETMISS student records for the same period last year.	The most recent data submission has identified that the proportion of VET Information Standard student records with a blank Unique student identifier for students who have commenced or concluded training has changed more than expected when compared with the proportion of AVETMISS student records for the same reporting period last year. Please contact NCVER Client Support to discuss.	National	Student
BRDQ00140	The most recent data submission has identified that the proportion of student records with a blank Unique student identifier (USI) with the student status of 'commenced' or 'concluded' has changed more than expected when compared with the corresponding period 12 months ago.	The most recent data submission has identified that the proportion of student records with a blank Unique student identifier for students who have commenced or concluded training has changed more than expected when compared with the same reporting period last year. Please contact NCVER Client Support to discuss.	National	Student

Technical Information

Length	Type	Permitted value
10	Alphanumeric	Not applicable