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Reporting a final outcome
This page explains how and when to report a student's final outcome under the VET Information Standard.
Understanding student status
Student status tracks a student's journey through their course, covering enrolment, participation, and completion. Every time a student's status changes, an accompanying student activity date is captured — for example, the date a student registered or commenced.
The student statuses are:
Status |
Description |
|---|---|
Registered |
The student has enrolled but has not yet started participating |
Commenced |
The student has participated in a learning activity and/or assessment |
Deferred |
The student has deferred their training, with the intention of returning to complete |
Cancelled |
The student has cancelled their enrolment before participation began |
Concluded |
The student has reached a final end state and is no longer expected to engage in learning activities |
Reporting a final outcome
A final outcome is recorded when a student reaches a status of Concluded and the student status reason identifies why the student has reached this state.
Status |
Description |
|---|---|
Successful completion |
The student has been assessed and satisfies all requirements for the item of training |
Unsuccessful completion |
The student has attempted all assessment requirements and has been assessed as not competent, or not satisfying one or more requirements |
Formal withdrawal |
The student has engaged in some learning activity and notified the training organisation of their withdrawal before completing all assessment criteria |
Informal withdrawal |
The student has engaged in some learning activity and then ceased attending or submitting assessments without notifying the training organisation |
RTO closed |
Used only when an RTO has closed |
Credit transfer applied |
A training credit has been applied for a subject previously completed by the student, including mutual recognition |
Subject assessment type
Subject assessment type identifies the type of assessment a student undertakes as part of their training:
Classification |
Description |
|---|---|
Standard assessment |
The standard assessment for the subject |
Recognition of prior learning |
Assessment of existing competencies acquired through formal, non-formal or informal learning |
Non-assessable |
The subject does not require formal assessment |
Not applicable |
System generated when student status reason is Credit transfer applied |
When Concluded is applied automatically
In some circumstances, the status of Concluded is applied automatically:
-
When an RTO reports a student as deceased via the deceased indicator element
-
When a subject has been superseded via the training relationship type element.
For full details on Training relationship type, see the Training relationship type page.