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Student name & address details (how to report)

Last updated: 15/07/2026

This page explains how to correctly handle students’ names and their addresses when reporting VET Information Standard data to NCVER.

Student name information

RTOs should use the following information as a guide to correctly provide student name details:

Title:

The personal or professional title of the student. For example: Mr, Mrs, Dr etc
First given name:

Sometimes called ‘given name’ or ‘Christian name’. This must not be the student’s family name even if it is usually written as their first name
Family name:

Sometimes called ‘last name’ or ‘surname’. This is the official family name even if the student’s family name is usually written as their first name.
When a student only has one legal name, that name should be used to populate either the student’s family name or first given name.
Nicknames or abbreviated names may not be used unless they match the form of identification the student used when they created their Unique Student Identifier (USI). For details on the identification requirements for creating a USI please read the How do I create a USI? section of the USI website: https://www.usi.gov.au/students/create-your-usi
Other given name:

Sometimes called ‘middle name’ or ‘second name’. Only one instance of other given name must be reported against a student

The VET Information Standard enrolment form displays the student name requirements as follows:

Title

Family name (surname)

First given name

Other given name/s (middle)

Address information

Permanent residence:

This is the address that a student lives at on a permanent basis. For international and rural students, they should provide the physical address (street number and name, not a post-office box) where they usually reside rather than a temporary address.

International students need to provide an overseas address
Rural students should use the address from their state or territory’s ‘rural property addressing’ or ‘numbering’ system as their residential street address.

The VET Information Standard enrolment form displays the student address requirements for a permanent residence address as follows:

Building/property name
Flat/unit details
Street or lot number (e.g. 205 or Lot 18)
Street name
Suburb, locality or town
State/territory
Postcode
Country

Term (temporary) address:

This is the temporary address that the student lives at during their study period. This should be a physical Australian address. Term address is only required if the student resides at a different address than their permanent address during the period of study.

The VET Information Standard enrolment form displays the student address requirements for a term address as follows:

Building/property name

Flat/unit details

Street or lot number (e.g. 205 or Lot 118)

Street name

Suburb, locality or town

State/territory

Postcode

Postal address:

This should be completed by the student if the address that they are wanting to provide is different from the addresses they have provided under the permanent and term (temporary) address.

The VET Information Standard enrolment form displays the student address requirements for a postal address as follows: